Ensuring a more effective conflict resolution process

An Introduction to Conflict Resolution


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An Introduction to Conflict Resolution

Conflict is a fact of life and can arise in almost any sphere, from organisations through to personal relationships. Learning to resolve conflict effectively, in a way that does not increase your stress levels, is therefore important for everyone. Those with good conflict resolution skills generally enable organisations and groups to work more effectively

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What is Interpersonal Conflict?

Interpersonal conflict is broadly defined as a conflict between two or more people.
Chambers English Dictionary defines conflict as “a violent collision: a struggle or contest: a battle: a mental struggle”.

Interpersonal conflict may start with a simple disagreement. For the disagreement to become a ‘conflict’,, those involved must escalate it beyond that disagreement to something considerably more.

In a work situation, interpersonal conflict is generally defined as what happens when one person or a group of people prevents, or attempts to prevent, another person or group from achieving their goals

Types of Interpersonal Conflict

The first step to conflict resolution is to decide what strategy you are going to use to address it. However, before you can do that, you need to identify the root source of the conflict, and therefore its type.

Types of Conflict

There are three types of conflict; personal or relational conflicts, instrumental conflicts and conflicts of interest:

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Personal or relational conflicts

These usually relate to  identity or self-image, or important aspects of a relationship such as loyalty, breach of confidence, perceived betrayal or lack of respect.

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Instrumental conflicts

These are about goals, structures, procedures and means: something that is fairly tangible and structural within the organisation or for an individual.

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Conflicts of interest

These concern the ways in which the means of achieving goals are distributed, such as time, money, space and staff. They may also be about factors related to these, such as relative importance, or knowledge and expertise. An example would be a couple disagreeing over whether to spend a bonus on a holiday or to repair the roof.

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Resolving Conflict

It is preferable to deal with conflict as early as possible, for a number of reasons. 

Firstly, positions are not yet deeply entrenched, secondly, others are less likely to have begun to take sides, and lastly, negative emotions are not as extreme. The best way to address a conflict in its early stages is through negotiation between the participants.

There are five main strategies for dealing with conflicts, all of which can be considered in terms of who wins and who loses.

Strategies for dealing with Conflict

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1. Compete or Fight

This is the classic win/lose situation, where the strength and power of one person leads to them winning the conflict.

While there is a place for this strategy, anyone using it needs to be aware that it will create a loser and, if that loser has no outlet for expressing their concerns, then it will lead to negative feelings. This strategy is probably best only used where little or no further contact is necessary between the individuals or groups concerned

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2. Collaboration

This strategy leads to the ideal outcome: a win/win situation.

However, it requires input of time from those involved to work through the difficulties, and to find a way to solve the problem that is agreeable to all. This may be hard work, especially if the positions have already become entrenched, but it is also likely to be the best possible starting point early in a conflict situation.

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3. Compromise or Negotiation

This is likely to result in a better result than win/lose, but it’s not quite win/win. You could call it a no-score draw.

Both parties give up something in favour of an agreed mid-point solution. This effectively results in a solution that pleases nobody very much, but hopefully will not offend or upset anyone too much. It takes less time than collaboration, but is likely to result in less commitment to the outcome because it is nobody’s preferred option

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4. Denial or Avoidance

This is where everyone pretends there is no problem.

This strategy is used surprisingly often and can be quite effective. It is particularly helpful if those in conflict need time to ‘cool down’ before any discussion, or if the conflict is unimportant and will simply resolve itself given time.

However, it cannot be used if the conflict won’t just die down. Under these circumstances, using this strategy will create a lose/lose situation: there will still be bad feeling, but no clearing the air through discussion. It results, in Transactional Analysis terms, in ‘I’m not OK, you’re not OK’. This can result in serious stress for those involved.

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5. Smoothing over the problem

On the surface, harmony is maintained but, underneath, there is still conflict.
This is similar to the situation above, except that one person is probably OK with this smoothing, while the other remains in conflict, creating a win/lose situation again. It can work where preserving a relationship is more important than dealing with the conflict right now. It is, however, not very useful if one person, or others outside the conflict, feel that the situation must be resolved.

These five behaviours can be shown in terms of a balance between concern for self and concern for others:

Essential skills for handling conflict

There are a wide range of useful skills for handling conflict. Possibly the most important is assertiveness.

You need to be able to express your views clearly and firmly, but without aggression. One model to use is ‘Describe the situation, Express your feelings and Specify what you want done’.

It is also helpful to think about how you communicate about the situation. When you want to talk about the effect of the conflict or the other person’s behaviour, it is most effective to use ‘I’ statements. In other words, you should explain the effect of particular behaviours or actions on you. For example:

“When you said x, it made me feel y.”

This is much easier to hear than “Your behaviour is horrible”, or even “You are a bad person”. It can therefore make it easier to discuss problem areas without creating further conflict.

You also need to practise active listening to ensure that you fully understand the position of those involved in the conflict. This is true whether you are an active participant or a potential mediator. It is also helpful to understand and recognise emotion in both yourself and others.

Emotions are never good or bad, but simply appropriate or inappropriate. A useful skill in managing conflict is to be able to help others recognise when particular emotions are inappropriate, and when it is likely to be fine to express them.

So to summarise: 

Recognice a conflict

Identify the area/s of conflict

Look, Listen, Learn

Develop a strategy

Think about your response

Implement a strategy